Assistant to the Chair (Project Management)

Come join the staff at OU HSC and become a part of Oklahoma's premier research university which leads the state in education and career opportunities. OU HSC is one of only four comprehensive academic health centers in the nation with seven professional colleges. We are currently building world-class institutes for the treatment of diabetes and cancer. We are looking for an Assistant to the Chair to join our team. The Assistant to the Chair will perform complex administrative duties for the Department Chair

Duties:

• Directs and coordinates daily operations of the office or program by serving as a staff and resource person
• Acts as a liaison with internal and external agencies, compiles data, statistics, and other information
• Plans events and special projects
• Provides administrative assistance to the Chair, to include but not limited to, making travel arrangements, submitting reimbursement documents, maintaining a calendar, setting up meetings and appointments, ordering and tracking supplies, and resolving departmental problems as they arise
• Assists the Chair with various committees and associated responsibilities
• Manages the daily operations of the office or program
• Assists with the hiring and termination of office staff
• May delegate tasks and acts as the lead employee
• Acts as the liaison between the Department and other campus departments, faculty, staff, and business and/or government entities
• Prepares monthly reports for balanced accounts, verification reports, and management reports and distributes to appropriate personnel
• May assist with other reports for the Chair
• Compiles data, statistics, and other information
• Coordinates and carries out projects or assignments requiring initiative, independent action, and specialized knowledge or expertise
• May include event planning, producing in-house publications, and planning public relations functions
• Provides information or counseling to students, employees, or the outside public
• Independently responds to a variety of surveys, questionnaires, and other requests for information
• Analyzes a variety of problems and carries out special assignments to solve those problems
• Performs various duties as needed to successfully fulfill the function of the position

Experience: 60 months administrative assistance or managing an office or program experience to a Chair, Department Head, Executive Director, or other leadership role.

Education: Bachelor's degree in Business, Psychology, Education, or related field.Equivalency/Substitution:  Will accept 48 months related experience in lieu of the Bachelor's degree for a total of 108 months experience.

Equivalency/Substitution: Will accept 48 months related experience in lieu of the Bachelor's degree for a total of 108 months experience.

Skills:

• Demonstrated proficiency with Microsoft Office Suite, internet browsers, and Adobe Acrobat Pro
• Demonstrated ability in document preparation and proof reading
• Excellent interpersonal skills
• Ability to work independently and as a team player
• Ability to complete tasks in an efficient and timely manner
• Must be detail oriented
• Ability to multitask, be organized, and self-motivated
• Ability to work in stressful situations and within deadlines
• Ability to communicate verbally and in writing 

 

Working Conditions:

• Physical: Sit for prolonged periods.  Communicate effectively and listens.  Use of a computer and calculator.  Standing, stooping, bending, and reaching.
• Environmental: Standard office environment

 

Equal Employment Opportunity Statement  

The University of Oklahoma, in compliance with all applicable federal and state laws and regulations, does not discriminate on the basis of race, color, national origin, sex, sexual orientation, genetic information, gender identity, gender expression, age, religion, disability, political beliefs, or status as a veteran in any of its policies, practices, or procedures. This includes, but is not limited to, admissions, employment, financial aid, housing, services in educational programs or activities, and health care services that the University operates or provides.  

Diversity Statement  

The University of Oklahoma is committed to achieving a diverse, equitable, and inclusive university community by recognizing each person's unique contributions, background, and perspectives. The University of Oklahoma strives to cultivate a sense of belonging and emotional support for all, recognizing that fostering an inclusive environment for all is vital in the pursuit of academic and inclusive excellence in all aspects of our institutional mission.