Office Manager, The UPMC Hillman Cancer Center (Finance)
The Division of Philanthropic & Alumni Engagement (PAE) cultivates relationships with contributors, alumni, and other constituents on behalf of the University of Pittsburgh and UPMC, generating support for teaching, research, and care. As the hub for development and alumni relations efforts, PAE contributes to a bold, vibrant, and diverse academic community. Primarily, we focus on:
Philanthropy to the University and UPMC which drives innovation and enhances opportunities for students, faculty, researchers, and clinicians.
Alumni relationships expressed across a community of 318,000 alumni spanning the globe as well as grateful patient relationships across the UPMC facility spectrum. This purposeful, collaborative work-supported by your engagement and giving-ensures that Pitt and UPMC grow stronger each year, benefitting this community, our region, and the wider world. The University of Pittsburgh's Division of Philanthropic & Alumni Engagement is seeking an Office Manager to join a progressive team within our UPMC Hillman Cancer Center Development Department. The Office Manager provides diversified administrative and multi-dimensional support to the Executive Director of Development at UPMC Hillman Cancer Center (an NCI-designated Comprehensive Cancer Care Center). The Office Manager facilitates day-to-day departmental operations for the cancer development program; functioning with a high degree of independence and minimal supervision to provide administrative, coordination, and project management support related to serving the overall needs of the UPMC Hillman office of development. The incumbent will provide high-level administrative and project support for the Executive Director, including but not limited to the areas of human resources, facilities, finance, operations, professional development, travel processes, and managing the calendar of the Executive Director. In conjunction with the Executive Director, the incumbent will supervise and manage department administrative support staff. The incumbent must facilitate program information across several entities exhibiting professionalism and confidentiality at all times. This position serves as a critical point of contact for both internal and external constituents. Superior organizational expertise while coordinating multiple projects that require meticulous attention to detail is essential. Minimum typing speed of 55-60 wpm, with strong writing and proofreading skills, and experience with various computer software packages, particularly: Microsoft Office, Outlook and various internet and cloud applications is required. Experience with CRM software (such as Salesforce, Affinaquest, Raiser's Edge, etc.) experience preferred. Ability to collaborate with all department staff members is essential. The ideal candidate will be self-motivated, dependable, and work with autonomy to solve problems. Professionalism dealing with confidential information is vital. The candidate must possess highly developed customer service, interpersonal, and communication skills including positive telephone etiquette which will have a measurable impact upon the mission of the office.Bachelor's degree required and 3-5 years administrative experience. Prior management experience strongly preferred. n/a