County of Riverside
Secretary I (Finance)
The Emergency Management Department has an opportunity for a Secretary I in Riverside. The incumbent will be responsible for entering timesheets, maintaining requisitions in the recruiting system, reconciling P-card purchases, assisting with local emergency proclamations, and serving as a Human Resources representative for the division. The incumbent will also be responsible for taking meeting minutes, coordinating meeting rooms and travel arrangements, serving as a Disaster Service Worker as needed, and performing other duties as required. Competitive candidates will have experience reconciling purchases, taking meeting minutes, and be well-versed in use of the full Microsoft Office Suite. Knowledge of NeoGov is preferred.
The incumbent will be required to work nights, weekends, holidays, and be available to work overtime as needed.
Meet the Team!
The Riverside County Emergency Management Department (EMD ) is a public safety department that includes Emergency Planning Division (EPD)the Riverside County Emergency Medical Services Agency (REMSA) and the Emergency Services Division (ESD). EMD coordinates emergency management and emergency medical services in order to mitigate, prevent, prepare for, respond to, and recover from emergencies and disasters.
EXAMPLES OF ESSENTIAL DUTIES
• Types/keyboards correspondence, reports, memoranda, case records, documents, orders, payrolls, statistical data (e.g., charts, tables, graphs) from rough drafts, marginal notes, or general instructions.
• Schedules appointments and relieves supervisor of administrative detail, such as, checking time and attendance reports and approving purchase requisitions; assists in carrying out administrative policies and procedures.
• Takes and transcribes dictation from voice recording, shorthand, speedwriting, stenography, or stenoscript; takes and types/keyboards minutes of meetings.
• Assembles information from various sources and arranges into proper format; proofreads written materials to identify errors in punctuation, spelling, and grammar; sets up and maintains office files, records and indexes.
• Provides general information to office and telephone callers and/or refers them to appropriate party; maintains control files to monitor the status and expedite the completion of staff assignments.
• Coordinates time, place and participant arrangements for meetings.
• Sorts, screens, prioritizes and routes incoming mail; Maintains office supply inventories and orders supplies.
• May train or orient new employees; May provide lead or full supervision of a small clerical unit; Provides vacation and temporary relief as required.
MINIMUM QUALIFICATIONS
Experience: Three years of stenographic or broad and varied clerical experience. Completion of 18 semester or 27 quarter units from a recognized college or 360 hour of training from a recognized occupational training program in secretarial sciences, office practices, business education, or a closely related field may be substituted for one year of nonspecialized clerical experience.
Ability to: Operate standard and modern office equipment; proofread and review work for accuracy and completeness; input and retrieve data from computerized record keeping systems; prioritize and route telephone calls and mail; monitor staff assignment deadlines.
Other Requirements
License: Possession of a valid California Driver's License.
Testing Requirements
Skills to: Type 45 net words per minute is required.
All candidates will be required to take an online assessment as part of the application process for this position.
Candidates who meet the position requirements will be emailed a link to take the online test. It is important that the instructions provided in the email are followed exactly.
SUPPLEMENTAL INFORMATION
Veterans' Preference
The County has a Veterans Preference Policy. Upload a copy of your (or your spouse's) Member-4 Form DD-214 (or NGB-22) indicating dates of service, and a copy of your spouse's letter of disability (if applicable) with your application. For privacy reasons, it is recommended that you remove your social security information from the document (s). A Human Resources Representative will review the materials and determine if you qualify for the veteran's preference. See the policy here .
What's Next?
This recruitment is open to all applicants.
Applicants who are current County of Riverside employees and/or current employees of the Emergency Management Department may be considered before other applicants depending on the volume of applications received.
Qualified applicants may be considered for future vacancies throughout the County.
Contact
If you have any questions regarding this position, please contact Brittney Mathis at bmathis@rivco.org or 951-955-5358.
MEDICAL/DENTAL/VISION INSURANCE: A choice of different medical, dental and visions plan are available to elect. The County provides a Flexible Benefit Credit contribution as governed by the applicable LIUNA Memorandum of Understanding to contribute towards the cost of these plans.
Note: Employees on assignment through the Temporary Assignment Program (TAP) receive different benefits. See the list here .
MISCELLANEOUS RETIREMENT: County of Riverside has three retirement Tiers through the California Public Employees' Retirement System (CalPERS).
Contribution rates are subject to change based on the County of Riverside annual actuarial valuation.
Note:
This summary is for general information purposes only. Additional questions regarding retirement formulas can be sent to retirement@rivco.org or by calling the Benefits Information Line at (951) 955-4981,
Option 2.
If you have prior service credit with another CalPERS agency or within agencies, please contact CalPERS at (888) 225-7377 to determine which retirement tier would be applicable to you. CalPERS is governed by the Public Employees' Retirement Law. The Retirement Law is complex and subject to change. If there's any conflict between this summary and the law, the law will prevail over this summary.
DEFERRED COMPENSATION: Voluntary employee contribution with a choice between two 457 deferred compensation plan options.
VACATION ACCRUAL (Bi-Weekly Accrual):
0< 3 year = 80 Hours (10 Days)
4< 9 years = 120 Hours (15 Days)
10 or more years = 160 Hours (20 Days)
Maximum Vacation leave accumulation is 480 hours.
SICK LEAVE: Four (4) hours Sick Leave accrual per pay period with unlimited accrual.
HOLIDAYS: Normally 12 paid holidays per year
BEREAVEMENT LEAVE: Allowed 5 days (3 days are County paid; 2 additional days can be taken from accrued Sick Leave balance)
BASIC LIFE INSURANCE: Equal to one times annual base salary not to exceed $50,000 of term life coverage. Premiums are paid by the County. Additional Supplemental Life plan is available for employee purchase.
DISABILITY: Short-term Disability benefit pays up to a maximum of $461.54 weekly, payable up to a maximum of 52 weeks.
POST RETIREMENT MEDICAL CONTRIBUTION: A monthly contribution is made by the County towards retiree health insurance offered through the County as governed by the applicable Memorandum of Understanding.
OTHER: There may be other benefit provisions as specified in the applicable Memorandum of Understanding. Please contact the recruiter listed on the job posting directly for more information.