Academic Svcs. Administrator (Finance)

Organizational Unit:

The USF Health College of Nursing is one of 14 colleges at the University of South Florida and one of four that make up USF Health. As a member of the prestigious Association of American Universities, USF is designated by the Carnegie Foundation as both a Research 1 and a Community-Engaged institution-reflecting its commitment to excellence in education, research, and service.

Nationally recognized as a leader in nursing education and research, the College of Nursing serves more than 2,000 undergraduate, master's, and doctoral students each year. For the fourth consecutive year, our Master of Science in Nursing (MSN) program has been ranked No. 1 among Florida's public universities by U.S. News & World Report -rising to No. 23 in the nation in 2025.

As an integral part of USF Health, the College of Nursing is guided by a mission grounded in excellence, innovation, and respect. We are dedicated to educating future nurses, advancing nursing science, and applying evidence-based practice to improve health outcomes and community well-being.

Position Summary:

This position provides oversight for clinical site coordination providing strategic leadership and communication necessary to coordinate student education; works collaboratively with directors of majors and Team Coordinators; works collaboratively with clinical and community agencies as well as individual preceptors to optimize student learning and foster positive relationships with clinical partners; collaborates with other individuals as needed to ensure necessary resources and agreements are in place; works to promote/maintain a positive image for the college in the greater Tampa Bay region.Minimum Qualifications: This position requires a Master's degree in education or a field of study related to the academic program, or a Bachelor's degree in those same fields with a minimum of two years of experience.

Senate Bill 1310- The Florida Senate ( https://www.flsenate.gov/Session/Bill/2023/1310 ) is conditional upon meeting all employment eligibility requirements in the U.S.

SB 1310: Substitution of Work Experience for Postsecondary Education Requirements

A public employer may include a postsecondary degree as a baseline requirement only as an alternative to the number of years of direct experience required, not to exceed:

• (a) Two years of direct experience for an associate degree;
• (b) Four years of direct experience for a bachelor's degree;
• (c) Six years of direct experience for a master's degree;
• (d) Seven years of direct experience for a professional degree; or
• (e) Nine years of direct experience for a doctoral degree

Related work experience may not substitute for any required licensure, certification, or registration required for the position of employment as established by the public employer and indicated in the advertised description of the position of employment.

Minimum Qualifications that require a high school diploma are exempt from SB 1310.

Preferred Qualifications: Prior experience working in an academic (college or university) health setting and using Learning Management Systems such as Canvas.Working at USF
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With approximately 16,000 employees, the University of South Florida is one of the largest employers in the Tampa Bay area. We are dedicated to cultivating a talented, engaged and driven workforce that strives to be bold. Employees excel in USF's rich academic environment, which fosters their development and advancement. In 2025, Forbes recognized USF as one of Florida's best large employers, ranked No. 1 among the state's 12 public universities. Our first-class benefits package includes medical, dental and life insurance plans, retirement plan options, employee and dependent tuition programs, generous leave, and hundreds of employee perks and discounts.
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About USF
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The University of South Florida is a top-ranked research university serving approximately 50,000 students from across the globe at campuses in Tampa, St. Petersburg, Sarasota-Manatee and USF Health. USF is recognized by U.S. News & World Report as a top 50 public university and the best value in Florida. U.S. News also ranks the USF Health Morsani College of Medicine as the No. 1 medical school in Florida and in the highest tier nationwide. USF is a member of the Association of American Universities (AAU), a group that includes only the top 3% of universities in the U.S. With an all-time high of $738 million in research funding in 2024 and as a top 20 public university for producing U.S. patents, USF uses innovation to transform lives and shape a better future. The university generates an annual economic impact of more than $6 billion. USF's Division I athletics teams compete in the American Athletic Conference. Learn more at www.usf.edu .
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Compliance and Federal Notices
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This position may be subject to a Level 1 or Level 2 criminal background check.
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Applicants have rights under Federal Employment Laws :
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Family and Medical Leave Act (FMLA)
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Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Visit the Central Human Resources ADA Accommodations webpage for more information on requesting an accommodation during the application/interview process.70% Onboarding

Responsible for BSN program clinical placements. Collaborates with clinical partners to place and onboard undergraduate students for their several clinical rotations, completing onboarding requirements for each student for each semester, based on where each student has been placed. Promotes positive relationships with clinical agency representatives to maximize the utilization of clinical resources. Operates in accordance with established USF Policies and procedures to obtain and maintain the required documentation; initiates affiliation agreements between the college and clinical practice sites; assists with submitting each student's compliance information and onboarding requirements to each clinical site each semester.

20% Coordination

Coordinates the undergraduate clinical placement process by collaborating with faculty about which students are expected in which course/level each semester. Assigns individual students to available clinical opportunities based on their course/level and location. Maintains Canvas course for undergraduate clinical onboarding, providing vital information to the students about the onboarding requirements and process for each site. Adds evaluation survey links into each course each semester.

5% Problem Solving

Triages and problem solves clinical site and access issues as they come up, fields questions and requests and refers them to appropriate contact.

5% Miscellaneous

Completes office and administrative tasks, such as identifying and disseminating information to faculty and staff, coping, filing, etc.