Admin Asst Maintenance (Administrative)
Located in the heart of World Golf Village, Westminster St. Augustine, a Life Plan Community, is currently accepting applications for the part-time position of Maintenance Administrative Assistant. This position will administratively assist our very busy Maintenance Department.
EOE, DFWP - "We honor those who have served."
We Offer:
- Consistent scheduling
- Paid Time Off (PTO hrs can be sold in 20 hr increments as long as 80 hrs remain afterwards)
- 403(b) Retirement Plan
- Profit Sharing Plan
- Resident Scholarship Program to assist in furthering education (after 3 months)
- Free Flu Shots and Hepatitis B Vaccinations
- Discounted meals
- Resident Christmas Fund for Employees
- Tickets at Work – discount pricing on travel and entertainment options
- Training & Career growth
ESSENTIAL JOB FUNCTIONS:
The Maintenance Administrative Assistant must comply with all applicable rules, policies, standards and guidelines related to employment with Westminster and its communities as follows:
- Performs office and administration duties for the department, including entering work orders into the maintenance tracking software. Keeps track of open and closed work orders.
- Receive maintenance request via the phone and enter the request into the maintenance tracking software for proper tracking and scheduling.
- Produce daily, weekly and monthly maintenance reports for review by the department. This includes weekly spend-down reports.
- Process invoices/receipts according to proper account coding system. Interface with the accounting representative for monthly matching purposes.
- Keep track of the contractor's insurance information and W9. Maintain an up to date MSDS Book.
This job description is not to be construed as a complete listing of the assignments and responsibilities assigned to any employee; nor are such assignments restricted to those precisely listed in the description. This job description may change from time to time as the needs of the organization change.
ESSENTIAL QUALIFICATIONS:
Education: High school diploma or general education degree (GED); and 1 to 3 years related experience and/or training; or equivalent combination of education and experience.
Experience and Basic Knowledge: Computer literate and experience with MS-Office Suite including spreadsheets. Ability to lean the maintenance software, print reports and confirm order status.
Physical and Environmental Requirements: Fingering, Standing, Reaching, Grasping Pushing, Climbing, Driving a vehicle, Lifting up to 25 pounds
Sensory and communicative activities with or without prosthetics of this position are: Feeling, Smelling, Hearing, Speaking, Seeing, Tasting
An individual in this position will be exposed to: Inside/outside environmental conditions, Blood Borne pathogens, Respiratory pathogens
Must be able to cope with mental and emotional stress of this position.
Education
Required- High School or better
Licenses & Certifications
Required- COVID-19 Vaccination
