Contract Administrator - Full Time, Michigan Area (Administrative)
Job Summary:
Completing a variety of daily tasks in support of operations. Primary to the position is providing support to the Accounts Receivable function including daily billing and bid coordination. Manages the office area to ensure effective telephone and mail communications both internally and externally to internal and external customers.
Job Location: This job may be based out of Detroit, Grand Rapids, or Kalamazoo Michigan.
Hours: Day Shift, Monday – Friday, 7am-430pm, Subject to Change Based on Company Needs
Who Is SCA?
Sweeping Corporation of America (SCA) is the largest, self-performing power sweeping and jet-vac services company in the United States. SCA keeps streets, highways, construction sites, parking lots and industrial/manufacturing complexes clean, free of debris and compliant with EPA regulations. Our proven programs for maintenance, safety and compliance ensure an unmatched reliability and quality component in our power sweeping services. Our 2000 plus safety-focused team members currently serve 13,000 commercial and over 600 municipal customers from 70 service locations in 21 states utilizing a fleet of over 1,700 vehicles. In November of 2020, SCA was acquired by Warburg Pincus, a leading global private equity firm. The firm has over 55 years of experience in growth investing and building world-class businesses around the globe. Warburg Pincus applies a thesis-driven approach to investing across a variety of sectors and geographies. To learn more about SCA, please visit our website at www.sweepingcorp.com.
What We Do?
Our power sweeping solutions include sweeping parking lots, streets, and highways as well as construction, industrial, and special event sites. Our fleet uses the latest mechanical broom sweepers and regenerative air vacuum trucks. In addition to being the leader in professional power sweeping, SCA also provides state-of-the-art jet-vac services where we can perform collection, system preventive maintenance cleaning, and identify infrastructure issues before they occur.
Why SCA?
At SCA, we do the right thing, at the right time, for the right reason, all the time. This is an essential part of our core values that guide us in being the leader in power sweeping services across the nation.
- Extensive Safety Program:
Our extensive safety program includes a full-time EHS team of professionals with advanced safety credentials and degrees. We have established safety policies and standard operation procedures as well as extensive driver and onboard training programs. The safety of our employees is of critical importance to us.
Benefits of Joining SCA:
- Full benefit package including Medical, Dental, Vision, and 401(k)
- Company paid life insurance
- Various voluntary benefits like – short-term/long-term disability, accident insurance, critical illness insurance, and additional life insurance
- Paid vacation time & holidays
- Competitive compensation
- Career advancement opportunity
- Weekly pay on Fridays with hourly status
- On Demand Pay (through Ceridian: Dayforce) – Get paid as you earn!
Job Responsibilities:
- Create invoices for services rendered in accordance with work verified and priced at agreed upon work.
- Ensure invoices are accurate and that proper accounting procedures are followed to account for the receipt of payment for services completed by the location.
- Coordinate the site-specific reporting in accordance with FSO shared service processes.
- Support work on bid submission or contracted work for services to customers.
- Support local weekly payroll submission, if required.
- Process customer payments, research and resolve payment discrepancies, and adjust accounts as needed.
- Review open balances through aging and other reports to determine past due accounts and communicate with customers in accordance with company dunning procedures.
- Use analytics to review internal records, detect issues, resolve and communicate them in regards to payments and other collections based situation, including to 3rd party collection agencies.
- Analyze driver routes to increase cost efficiency to deliver service options meeting customer requirements.
- Monitor and review driver logs for error or violation of company procedures.
- Provide dispatch instructions when drivers need assistance and monitor their progress.
- Daily review of work order to coordinate resource deployment and equipment availability, as well as driver working hours.
- Prepares weekly reports and maintain all Safety compliance documents and general documentation as required.
- Answers the phone(s) and door.
- Ships / FedEx / UPS, as required.
- This job description is not intended to be an all-inclusive list of job duties. Other duties may be assigned as necessary or required by business needs.
Job Requirements:
- Minimum 3 yrs. Office experience – computer and Microsoft Suite (excel) required.
- 1-year of A/R experience, preferred.
- 1 year of Dispatch experience, preferred.
- Initiative.
- Time Management.
- Decision Making.
- Communication Proficiency.
- Organization and Analytical Skills.
- Operate a computer, keyboard, and phone.
- Ability to sit for prolonged length of time.
