Administrative Specialist (Finance)

The USF Technology Transfer Office (TTO) is responsible for the identification, evaluation, development, protection and commercialization of intellectual property rights that result from USF research activities and from the activities of USF researchers in affiliated hospitals and other off-site facilities. Clients of the department include USF faculty and staff researchers and innovators, industry and technology companies desiring to license USF technologies and VC and other investors interested in investing in USF technology innovation. The Incubation Program promotes, encourages, and enhances the research activities of USF System faculty, staff, and students, and brings together the strengths of the USF System and the region, providing a critical interface to move university and community research into the marketplace, stimulate high-tech and biotech industries, and create jobs. The Incubation Program is comprised of three components: USF CONNECT, the Tampa Bay Technology Incubator, and the Student Innovation Incubator. Clients are USF faculty, staff, and students; small business owners; and technology and economic development leaders in the community, especially representatives of government, business, and industry.
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This position will provide a wide range of administrative support duties to the Office of Technology Transfer department.Minimum Qualifications

This position requires a high school diploma or equivalent, with at least four years of experience in an office or administrative support position. Appropriate college coursework or vocational/technical training may substitute at an equivalent rate for the required experience.

Preferred Qualifications

Experience working in a Corporate Business Office or Private Law Office is preferred.

Additional Information for Applicants

This position requires a Level I Background check.

This position has a hybrid work schedule: three days in on-campus, two days remote.

FLSB1310 Equivalency:
4 years of directly relevant experience may be substituted for bachelor's degree.
6 years of directly relevant experience may be substituted for master's degree.

This position may be subject to a Level 1 or Level 2 criminal background check.

Applicants for USF employment are entitled to request reasonable accommodation(s) in the application process. A request is to be made at least five (5) working days prior to the time the accommodation(s) is needed. Contact the USF ADA Lead ( hr-ADA-Request@usf.edu ) to coordinate your accommodation request.The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
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Working at USF
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With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
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To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .The responsibilities for this position include:
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• Performs specialized administrative duties required to support the department, using discretion to make judgements based on operating guidelines. Support purchasing requirements for department, researching items and obtaining price quotes, entering information into university systems and receiving purchase orders.
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• Respond to and initiate inquiries (questions regarding purchasing, personnel, facilities, administration, specialized programs, etc.) Explain policies, answer questions, and independently resolve problems whenever feasible.
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• Coordinate travel arrangements for all department employees as needed. Complete Travel Authorization Requests (TAR), registration at conference and hotels, and reimbursement of all related travel expenses. Maintain records as appropriate.
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• Reconcile multiple P-Cards, as assigned. Maintain working files as reconciliation back-up. Research any inconsistencies or issues associated with charges.
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• Other duties as assigned.
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