NORTHWEST MICHIGAN COMMUNITY ACTION AGENCY INC.
Child Development Administrative Specialist II (Finance)
Responsible for Early Head Start and Head Start incident reports.
Responsible for all form updates in conjunction with the Forms Committee.
Tracks Staff Training Requests.
Performs USDA site reviews and ensures documentation is delivered to Director of Operations in a timely manner, monitoring 30-40% of full time equivalent.
Completes the monthly USDA Claim.
Completes USDA 5-day reconciliations on monitoring forms.
Completes monthly USDA reimbursement claim.
Maintains classroom/meal attendance in ChildPlus; communicates with classrooms, DMT, and other staff as needed.
Enters child attendance/meal attendance in ChildPlus as needed.
Distributes daily incoming mail.
Prepares weekly outgoing mail and takes to Post Office or post box.
Processes gas card orders from staff and maintains Excel spreadsheet, signature, and serial number book.
Assembles gas card envelopes.
Maintains Head Start Policy Council correspondence including NMCAA website (agenda, minutes, notices, etc.).
Schedules facility for Policy Council meetings.
Maintains monthly Policy Council minutes notebook.
Prepares Policy Council Orientation Packet for new members. Maintains a current roster of Policy Council members.
Prepares annual Policy Council binders.
Prepares check requests for mileage and childcare expenses for Policy Council representatives.
Provides clerical support for all Child Development staff.
Maintains and updates manuals (Transportation, Procedure, Parent Handbook, and resource directories).
Orders name tags and name plates as needed.
Maintain and order office copier supplies.