Executive Assistant (Dallas, TX) - Austin Industries (Administrative)

Austin Industries is one of the nation's largest, most diversified U.S.-based construction companies. With more than 7,000 employee-owners, Austin Industries provides nearly every type of civil, commercial and industrial construction services through the expertise of our operating companies: Austin Bridge & Road, Austin Commercial and Austin Industrial.

 

Austin Industries has an outstanding opportunity for an executive assistant at our corporate headquarters in Dallas, Texas. The purpose of this position is to provide high-level administrative support to members of Sr. Management. This role will also support reporting departments of senior management as needed in tasks such as travel arrangements, general requests, and upkeep of the department office. 

 

FUNCTIONAL AREAS OF RESPONSIBILITY

• Organization and management of records
• Disposition of mail and other correspondence
• Preparation of research reports, proposals, manuals, plans, and budgets
• Scheduling of appointments, meetings, travel arrangements, etc.
• Manage and maintain executives' schedules and calendars

 

Responsibilities:

• Provides high-level, administrative support for Sr. Management.
• Interfaces with key personnel throughout the company to maintain a congenial working relationship with employee-owners, outside clients, and suppliers.
• Schedules appointments for Sr. Management for luncheons, meetings, etc.
• Responsible for executive calendar management.
• Coordinates arrangements for company meetings including obtaining meeting space, notifying attendees, scheduling catering, etc.
• Conducts research to keep executives up to date on items pertinent to Austin Industries.
• Screens visitors and callers to avoid unnecessary burdens on their manager's time.
• Handles travel arrangements for Sr. Management. Contacts travel agency, schedules flights, hotels and car rentals.  Provides itinerary for reference.
• Schedules the conference room for management courses; follows up to assure participant's attendance at scheduled seminars.
• Serves as a contact/resource to provide information pertaining to various special events and employee-owner related functions.
• Serves in an "as needed" capacity as back-up to other departments.
• Assists in the preparation of special projects. Projects include: power point presentations, departmental budgets, manuals, or classroom materials.
• Support timecard and general payroll support.
• Additional duties as assigned.

 

Qualifications:

• Seeking at least five years' comparable executive support experience.
• Background should include document control, preparation of spreadsheets, graphs and charts, desktop publishing, and presentation materials.
• Expertise in the Microsoft Office Suite, excellent spelling and grammar, strong phone skills, and stellar organizational skills.
• Professional, upbeat, energetic, takes initiative, dependable, and takes pride in work.
• Must be extremely efficient, organized and resourceful.
• Ability to work overtime as needed.

 

We offer excellent benefits including medical, dental, life and disability insurance, and a matching 401K plan. We are proud to be a 100% Employee Owned Company (ESOP)! To learn more about Austin, please go to https://www.austin-ind.com/our-company/who-we-are. 

  

An equal employment opportunity employer

Austin ("The Company") is an equal employment opportunity employer. The Company's policy prohibits discrimination against any applicant or employee based on race, color, sex, religion, national origin, age (40 and over), disability, military status, genetic information or any other basis protected by applicable federal, state, or local laws. The Company also prohibits harassment of applicants or employees based on any of these protected categories. It is also the Company's policy to comply with all federal, state and local laws respecting consideration of unemployment status in making hiring decisions.

 

Become an owner

Unlike other companies that may be privately or publicly held, Austin is 100% owned by our employees. It's a source of pride for everyone one of our 7,000+ employee-owners that we have vested interest in the day-to-day success of our company. We share Austin's growth and profitability, and are accountable to ourselves for doing everything it takes to serve our customers with excellence and to make Austin the best it can be. After all, We Own It. Learn more at www.austin-ind.com.

 

About Austin Industries

Austin Industries and its operating companies engage in almost every type of civil, commercial and industrial construction. Austin is owned entirely by its employees through its Employee Stock Ownership Plan (ESOP). Austin Industries has a rich history. We are one of the largest and most diversified construction firms in the nation. Austin stands on the core values of Uncompromising Integrity, Employee-ownership, Exemplary Service and Excellence in Safety. To learn more about our history, culture and operations, visit us at www.austin-ind.com.

 

No agency inquiries please

Austin Industries and all operating divisions (Austin Bridge & Road, Austin Commercial, and Austin Industrial) do not accept unsolicited resumes, candidates' names or summaries from staffing agencies, search firms, or third-party recruiters.  Any unsolicited resumes submitted to Austin Industries, or any of its employee-owners, becomes the property of Austin Industries and Austin Industries will not pay a placement fee.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)

See job description