Legal Project Manager / Paralegal (Finance)

Job Description:

We are Omnissa!

Omnissa is the first AI-driven digital work platform, built to support flexible, secure, work-from anywhere experiences. We integrate industry-leading solutions-including Unified Endpoint Management, Virtual Apps and Desktops, Digital Employee Experience, and Security & Compliance-into a seamless, autonomous workspace that adapts to how people work. Our platform boosts employee engagement while optimizing IT operations, security, and cost.

Guided by our Core Values-Act in Alignment, Build Trust, Foster Inclusiveness, Drive Efficiency, and Maximize Customer Value-we're growing rapidly and committed to delivering meaningful impact. If you're passionate about shaping the future of work, we'd love to hear from you.

What is the opportunity?:

As Legal Project Manager/Paralegal, you will be a stellar, highly-motivated self-starter excited to support and grow with our fast-paced Legal Team here at Omnissa. The Omnissa Legal Team is a close-knit group of colleagues who each wear different hats in their roles and who work effectively both independently and collaboratively as a group. In addition to working closely with other members of the Omnissa Legal Team, this role will partner cross-functionally with stakeholders across the Omnissa business to ensure projects are running smoothly.

In this role, you will support multiple groups within the Legal Department, and as such, this is a tremendous learning opportunity for the right person. You will report to our Director, Global Legal Operations.

The Omnissa Legal Team values curiosity, exploration, and continuous learning. As part of a growing, dynamic team, you will have opportunities to expand your expertise beyond your assigned focus areas and contribute to impactful projects. Our team environment promotes both autonomy and collaboration, making it an ideal place for those eager to grow and make meaningful contributions.

Primary responsibilities include:

• Project manage various projects and initiatives across the Legal Department by gathering project requirements, providing updates, resolving issues, ensuring deliverables are completed accurately and on time, and otherwise managing those projects and initiatives.
• Scale, innovate, identify efficiencies and suggest improvements to existing legal processes to improve process automation and promote efficiency.
• Organize the legal department's day-to-day operational functions, including actively monitoring both internal and external legal e-mail distribution lists and aliases; responding to inquiries promptly and/or routing them to the appropriate stakeholders; updating key templates, policies and spreadsheets; processing signatures on documents; and sending out occasional letters and packages.
• Support a high-volume Non-Disclosure Agreement (NDA) intake process.
• Help manage the legal department vendors, invoicing, purchase orders and spend tracking, including vendor onboarding, completing required procurement questionnaires, vendor renewals and contract negotiations in collaboration with the Sourcing/Procurement and key legal stakeholders.
• Serve as a liaison for legal vendors and outside counsel, ensuring compliance with Omnissa's billing guidelines and optimizing vendor relationships.
• Coordinate responses to document requests, subpoenas, and other records requests in connection with investigations and litigation.
• Coordinate team meetings, presentations, and internal communications.

What will you bring to Omnissa?

• Bachelor's degree from an accredited college or university
• 5+ years of experience in project management and in-house paralegal roles
• Experience with legal invoicing and spend management, including supplier onboarding, following procurement processes, liaising with legal vendors and outside counsel, setting up new spend matters and opening purchase orders (preferred)
• Proven ability to work collaboratively in a fast-paced environment while managing multiple priorities with attention to detail
• Promptly respond and action on the multitude of requests that come in through various communication channels (i.e. e-mail, Slack)
• High level of integrity, professionalism, and discretion in handling confidential information

Core Competencies:

• Creative and innovative problem solver, approaching complex legal challenges with innovative thinking and tailored strategies to address the unique needs of a high energy, accelerated paced global software technology company.
• Exceptional organizational skills and keen attention to detail, with the ability to manage competing priorities effectively and to balance short-term needs with long-term objectives.
• Strong ability to work as a team player and effectively collaborate with fellow legal colleagues and cross-functional business stakeholders.
• Excellent verbal and written communication skills.
• Strong project management skills with the ability to juggle multiple work streams, including both long and short-term projects in a very fast-paced environment.

Bonus points if you have:

• Proficiency in Smartsheet and Microsoft Applications (Outlook, Excel, PowerPoint, SharePoint)
• Corporate governance experience
• Litigation support experience
• Experience using contract lifecycle management (CLM) solutions
• Background working for technology companies
• Experience using AI solutions to scale the legal function

Location: Mountain View, CA United States
Location Type: Hybrid
Travel Expectations: 5%
Minimum Education: Bachelor's degree from an accredited college or university

The typical base salary range for this role across the U.S. is USD $ 101,050.00 - 168,450.00 per year . This role may also be eligible for benefits and additional compensation, such as commission, bonuses, and equity.

Omnissa is an Equal Employment Opportunity company and Prohibits Discrimination and Harassment of Any Kind:

Omnissa is committed to the principle of equal employment opportunity and to providing a work environment free of discrimination and harassment. All employment decisions at Omnissa are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, ancestry, ethnicity, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past, present, or prospective service in the uniformed services, family medical history or genetic information, family or parental status, veteran status, or any other status protected by applicable laws or regulations in the locations where we operate. Omnissa will not tolerate discrimination or harassment based on any of these characteristics. Omnissa welcomes applicants of all ages. Omnissa will provide reasonable accommodations to applicants and employees who have protected disabilities consistent with applicable federal, state and local law.

This job requisition is not eligible for employment-based immigration sponsorship by Omnissa