Administrative Assistant (Administrative)

We are seeking an Administrative Assistant at Memorial Hermann Texas Medical Center in Houston, Tx.

Summary:

Primary job responsibility will be to perform clerical, administrative, and general office duties involving word processing, typing, record and file maintenance, mail distribution, and telephone reception.  Typically, an incumbent will provide secretarial services for one or more persons, typically at the middle-management level.  This position requires some knowledge about the unit's operations, organization and company operating procedures.

Duties and Responsibilities - Essential Functions:

• Acts as a liaison with other departments and outside agencies including hospital Administration, etc.
• May assist EVS Directors and/ or managers with the recruitment process, including scheduling interviews/screening for hourly staff, and coordinating pre-employment screening (criminal and drug) for hourly employees.
• Ensures operation of equipment by completing preventative maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Provides information by answering questions and requests.
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Support maintenance of the unit's finances. Activities include:  copying check requests and sending to accounts payable expense reports for reimbursements.
• Maintains active listing of all personnel within unit.
• Establish, develop, maintain and/or update filing system for all of the department accounts.
• Assist with incoming mail and interoffice correspondence.  Ensure it is delivered to the correct employee or manager.
• Type and design general correspondence, memos, charts, tables, graphs, business plans, etc. Proofreads copy for spelling, grammar and layout, making appropriate changes.  Responsible for accuracy and clarity of final copy.
• May work independently and/or within a team on special non-recurring and ongoing projects.  Such projects may include; planning and coordinating multiple presentations, disseminating information, coordinating direct mailings.
• Schedule and organize various activities such as, but not limited to, meetings and travel itineraries.
• May perform payroll processing on a biweekly basis.
• May be required to dispatch operational requests.

Minimum Qualifications for Consideration:

• Employees in Healthcare are required to be fully vaccinated against COVID-19 as a term and condition of employment at Xanitos, absent a legally required Medical or Religious exception, and are required to report their vaccination status and upload proof of vaccination via a secure online portal. 
• Five years related experience OR
• High school diploma and 10 years related experience.
• Good computer skills are required.

Knowledge, Skills, and Abilities Required:

• High energy level and enthusiasm.
• Comfortable performing multi-faceted projects in conjunction with normal activities.
• Strong level of discretion, professionalism, personal ownership, and attention to detail.
• Strong communication skills- both oral and written; ability to communicate effectively with all levels, internally and externally.
• Strong organization skills and problem solving skills.
• Ability to handle confidential information.
• Ability to work in a team environment.
• Proficient in MS Office Suites (Word, Excel, Powerpoint).  Good computer skills are necessary.
• Willing to work intensely until projects and duties are complete.
• Sense of urgency and ability to meet deadlines; self-directed.

Physical Functions Required:

• Ability to walk or stand for prolonged periods. Requires bending, stooping, reaching up and lifting up to 15 pounds.

Xanitos understands the importance of you and your family's health and wellbeing, as well as your financial future. With that in mind, we take pride in the variety of benefit plans that are available for our employees. Please note, plans vary by location and are subject to eligibility and work hour requirements in accordance with company policy and state laws. Plans may include:

• Medical
• Dental
• Vision
• Life, Accident, and Disability Insurance
• 401k Retirement Plans
• Employee Assistance Program (EAP)
• Employee Wellness Program
• Commuter Benefits
• Shoes for Crews Reimbursement
• Paid Time off including Vacation, Sick, Personal, Holidays, Bereavement, Parental Bonding, Volunteer Day and Jury Duty.
• Employee Discounts to Theme Parks, Theaters, Sporting Events,

Education

Required

• High School Diploma, GED or equivalent or better

Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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