Administrative Services Analyst I/II - Flood Control (Finance)

The Riverside County Flood Control and Water Conservation District is seeking an Administrative Services Analyst I/II. This position is assigned to the Operations Division in Riverside, CA.

The selected candidate will oversee building maintenance and repair projects, which involve working with vendors, contractors, and other agencies to ensure the facility is properly maintained and remains in good working order. Duties include obtaining quotes, and preparing or renewing budgets, contracts, and other related documents. The Administrative Services Analyst I/II will also assist in coordinating trash and debris cleanups on Flood Control properties (e.g., vacant properties, dams, detention basins, channels, access roads, vegetated environmental mitigation areas, etc.). This includes, but is not limited to, contacting vendors and obtaining quotes for cleanups, posting notices, coordinating with peace officers, and performing other related duties. Additionally, this position will train and cross-train other staff and perform other related duties as assigned.

Competitive candidates will possess:
• Experience managing HVAC vendors, conducting post-repair inspections, and following up on maintenance and preventative repairs.
• Experience working with contracted vendors (e.g., landscaping, janitorial, and security) to ensure work is completed per contract requirements and that updates on work performed are received.
• Ability to work diplomatically with various agencies and vendors.
• Strong communication skills.
• Strong interpersonal skills.
• Strong computer skills.

Work schedule: May be required to work extended shifts or be called back during emergency situations. Must be available for emergency call-outs 7 days a week, 24 hours a day.

The level at which the position will be filled is at the Department's discretion and is based on candidate qualifications.

The Administrative Services Analyst II is distinguished from the Administrative Services Supervisor by the latter's responsibility for projecting, justifying, recommending, and implementing solutions to a variety of complex problems with limited direction and review from management. The Administrative Services Analyst II is further distinguished from the Administrative Services Officer by the latter's responsibility for planning, organizing and managing administrative services activities in departments requiring a full-time, stand-alone administrative division to complete its mission.

The Administrative Services Analyst II is not a natural progression underfill to the Administrative Services Supervisor or the Administrative Services Officer.

Meet the Team!
The Riverside County Flood Control and Water Conservation District provides for the control and conservation of flood and storm waters and for the protection of watercourses, watersheds, public highways, life and property from damage within its boundaries.ADMINISTRATIVE SERVICES ANALYST I $59,228.99 - $78,572.67 Annually

• Conduct studies of operational, service and programmatic activities including workflow, organizational structure, operating procedures, space utilization, facilities management, equipment usage, and staffing patterns; develop reports and recommendations for appropriate action based on the analysis of collected data.

• Assist in the preparation of budgets and performs cost/benefit analysis of specific programs; review financial data on an on-going basis to ensure conformance with established guidelines.

• Monitor adherence to contract terms.

• Develop written procedures to clarify or describe standard practices; design or improve forms to expedite procedures; coordinate the publication and dissemination of procedures; review present and pending legislation to determine effect on departmental operations and programs.

• May assist in the preparation of grant applications; participate in various meetings and present and/or gathers data to assist management in making administrative and operational decisions; prepare a variety of records, reports, and correspondence.

• May direct, train, assign, and evaluate subordinate clerical and technical personnel in the performance of routine tasks.

ADMINISTRATIVE SERVICES ANALYST II

$71,920.21 - $95,465.91 Annually
• Plan, coordinate and conduct studies of administrative, operational facilities management activities including fiscal operations, budget preparation and control, equipment usage, staffing patterns, workflow and space utilization.

• Develop reports and recommendations for appropriate action based on the analysis of gathered data.

• Prepare or assist in the preparation and/or review of budgets by analyzing need for budget items requested to determine whether or not items are justifiable, based on program objectives and priorities; review financial data on an on-going basis to ensure conformance with established guidelines; examine and make recommendations for the transfer of funds.

• Recommend and establish contract forms and procedures; monitor adherence to contract terms.

• Research availability and applicability of grant funding; research methods necessary for specific grant proposals; recommend and monitor procedures for grant implementation.

• Upon request, develop and recommend policies and procedures; develop written procedures to clarify or describe standard practices; design or improve forms to expedite procedures.

• Coordinate the publication and dissemination of procedures; review present and pending legislation to determine effect on departmental operations and programs.

• Participate in various meetings and present and/or gather data to assist management in making administrative and operational decisions.

• May direct, train, assign, and evaluate subordinate clerical and technical personnel in the performance of standard tasks.ADMINISTRATIVE SERVICES ANALYST I

$59,228.99 - $78,572.67 Annually
OPTION I
Education: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Qualifying experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)

Experience: One year of experience performing duties related to facilities or building management, which includes coordinating and overseeing facility maintenance or repair projects; managing vendor services (e.g., HVAC, janitorial, landscaping, or security); and preparing, reviewing, or administering contracts, purchase orders, or service agreements.

OPTION II
Experience: Four years of paraprofessional experience in an administrative capacity, which included at least one year of experience performing duties related to facilities or building management, which includes coordinating and overseeing facility maintenance or repair projects; managing vendor services (e.g., HVAC, janitorial, landscaping, or security); and preparing, reviewing, or administering contracts, purchase orders, or service agreements.

OPTION III
Experience: One year as an Administrative Services Assistant with the County of Riverside, which included performing duties related to facilities or building management, which includes coordinating and overseeing facility maintenance or repair projects; managing vendor services (e.g., HVAC, janitorial, landscaping, or security); and preparing, reviewing, or administering contracts, purchase orders, or service agreements.

ADMINISTRATIVE SERVICES ANALYST II

$71,920.21 - $95,465.91 Annually
OPTION I
Education: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Administrative, paraprofessional or technical experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)

Experience: One year of professional experience in an administrative capacity , which included performing duties related to facilities or building management, which includes coordinating and overseeing facility maintenance or repair projects; managing vendor services (e.g., HVAC, janitorial, landscaping, or security); and preparing, reviewing, or administering contracts, purchase orders, or service agreements.

OPTION II
Education: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Administrative paraprofessional, or technical experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)

Experience: Two years of paraprofessional or technical experience in an administrative capacity , which included at least one year of experience performing duties related to facilities or building management, which includes coordinating and overseeing facility maintenance or repair projects; managing vendor services (e.g., HVAC, janitorial, landscaping, or security); and preparing, reviewing, or administering contracts, purchase orders, or service agreements.

O PTION III
Experience: One year as an Administrative Services Analyst I with the County of Riverside , which included performing duties related to facilities or building management, which includes coordinating and overseeing facility maintenance or repair projects; managing vendor services (e.g., HVAC, janitorial, landscaping, or security); and preparing, reviewing, or administering contracts, purchase orders, or service agreements.

ALL OPTIONS
Other Requirements:
Experience: One year of experience performing duties related to facilities or building management, which includes coordinating and overseeing facility maintenance or repair projects; managing vendor services (e.g., HVAC, janitorial, landscaping, or security); and preparing, reviewing, or administering contracts, purchase orders, or service agreements.

License/Certificate: Possession of a valid California Driver's License is required.

Physical Requirements: This position requires frequent travel to various sites throughout the county and the ability to work outdoors for extended periods in a variety of terrains and weather conditions. Some sites may involve short hikes where appropriate footwear, such as boots, is required. Must be able to safely lift and carry items weighing up to 35 pounds, including boxes, equipment, and gates.

ALL OPTIONS
Knowledge of: Principles of administration, organization and management necessary to analyze and evaluate operations, services and programs; principles and practices of fiscal management and/or budgetary control; grantsmanship; basic elements of supervision; and/or contract monitoring.

Ability to: Collect and evaluate data; draw conclusions and formulate recommendations and project consequences of recommendations; monitor expenditures and maintain fiscal control; develop and write grant applications; interpret legislative and administrative mandates and regulations; plan, organize and supervise the work of subordinate clerical or technical staff; establish and maintain effective working relationships with those contacted in the course of work; communicate effectively in written and verbal form.

NECESSARY Knowledge, Skills & Abilities (KSA's):

• Ability to establish and maintain effective working relationships with co-workers, supervisors, vendors, and the general public.
• Proficiency in maintaining and tracking expenditures using databases and/or spreadsheets.
• Ability to develop reports and make recommendations based on analysis of collected data.
• Experience reviewing invoices and purchase requests to ensure services or work are completed before payment is authorized.
• Ability to serve in a lead capacity in the supervisor's absence and coordinate work with building maintenance staff.
• Skill in determining sources and estimating costs for various parts and outside repair services.
• Ability to develop and implement policies and procedures for the efficient operation of a stock warehouse.
• Thorough knowledge of safety regulations and best practices related to maintenance operations.
• Experience in interviewing, hiring, training, and evaluating staff in accordance with storekeeping policies and procedures.
• Proficiency with electronic inventory management and accountability systems.
• Experience handling sensitive and confidential employee information with discretion.
• Ability to manage multiple high-priority tasks and adjust priorities based on evolving needs of the District.
• Experience overseeing multiple contracts and agreements, including initiating amendments and processing renewal requests.

Open to All Applicants

This recruitment is open to all applicants.

Applicants who are current County of Riverside employees and/or current employees of the Riverside County Flood Control and Water Conservation District may be considered before other applicants depending on the volume of applications received.

Qualified applicants may be considered for future vacancies throughout the County.

For questions regarding this recruitment
Contact Vanessa Diaz-Beaird at VDBEAIRD @rivco.org with any questions regarding this recruitment.