Job Summary The executive assistant is responsible for providing a range of support services to the executive leadership team in a professional, timely and high-quality manner. Essential Job Duties/Responsibilities Responsible for helping to manage and coordinate meetings, including calendar coordination, technology coordination, agenda preparation and participant communication. Coordinates travel arrangements for key department leaders or events. Provides support on special projects such as corporate communication, employee recognition, travel software set-up and coordination, and data gathering. May include some data analysis. Prepares expense accounts for approval and reviews with key leaders at the division or corporate levels. Coordinates presentation content and prepares presentations for senior executive team members using PowerPoint and related tools. Helps prepare and maintain templates for mergers and acquisitions, key communications, and presentations. Collaborates with other executive support team members to provide exceptional customer service to internal and external customers. Communicates with leaders and coordinates executive visit agendas including facilitating the preparation of quarterly business reviews. Provides support on maintaining key documents including understanding record retention requirements. Pro-actively seeks updated documents and signatures when necessary. Helps to maintain record keeping for leases and properties as needed. Coordinates employee communication and updates to SharePoint internet site and website in collaboration with department leaders and the marketing team. Other duties as assigned. Education/Qualifications Bachelors degree in business or an Associates Degree in Administrative Assistants or Communications required, or equivalent experience. Previous experience in Executive Assistant role, minimum of 5 years In-depth understanding of office management and daily operations. Experience necessary with a multi-line telephone system. Advanced skills and experience working with Microsoft Word, Excel, and PowerPoint. Personal Attributes Ability to represent the organization with a high level of professionalism. Ability to handle confidential information. Proactive and detail oriented. Strong organizational and planning skills. Exceptional customer service. Excellent verbal and written communication skills. Must be creative, innovative, flexible, and adaptable. Must be able to adapt to a fast-paced environment Must be able to prioritize and multitask effectively.