NORTHWEST MICHIGAN COMMUNITY ACTION AGENCY INC.
Receptionist - Part Time (Finance)
Purpose:
To provide customer service to all clients, staff, and vendors by answering the phone and welcoming visitors to the main agency office.
Essential Functions:
Greeting and directing clients in person and on the phone, including screening calls
and visitors.
Representing the agency in a professional manner.
Working cooperatively with clients, co-workers, partners, vendors, and the public.
Performing all basic receptionist duties including office opening and closing procedures, cleaning of reception area, sign in /sign out logs, receive all shipments and deliveries, stock bathroom supplies, and daily monitoring of the agency email.
Document all incoming checks. Notify the business office when checks have come in.
Handling of all aspects of mail and shipping, including distribution of daily mail received and faxes. Issue and monitor postage stamp inventory for the agency. Order postage as needed.
Issuing purchase order numbers for purchases that have been approved by directors. Compile reports as needed for the business office.
Assist tax department with preparing mailings.
Complete monthly Meals on Wheels sanction checks.
Completes bank reconciliations with the Reception Coordinator.
Any other duties as assigned.