Asst. to Mgr. of Lease Admin. & Compliance, Real Estate - Lakeland (Real Estate)
The purpose of this position is to provide administrative support to the Manager of Lease Administration and Compliance (“MLAC”) and the MLAC Team. This includes but is not limited to administrative support associated answering the telephones, preparing and distributing written correspondence, reports and letters, filing, performing title and legal research and other responsibilities as assigned. This position also provides support and acts as a back up to the additional Lease Administration and Compliance areas, such as the Tenant Lease Administrator, Lease Compliance Analyst and Due Diligence Specialist.
Additional responsibilities include:
coordinating execution and distribution of legal documents
processing invoices and check requests for payment
analyzing legal documents and title documents related to Publix properties
inputting and maintaining data into various reports and systems related to Publix properties
maintaining and distributing reports related to loans, entities, and critical dates
reviewing and providing guidance regarding work assignments for Tenant Lease Administrators
maintaining MLAC Team SharePoint page and acting as a system Power User for MLAC Team
handling other responsibilities and special projects as assigned
high school diploma or equivalent
six month experience performing clerical and secretarial duties
accurate typing skills
strong analytical and problem solving skills
detail oriented
organizational skills
strong verbal and written communication skills
professionalism and confidentiality
basic skill level of Microsoft Office Programs, including Word, Excel, PowerPoint, etc.
ability to handle a high volume of work assignments accurately and effectively
ability to work overtime and have a flexible schedule, if needed
good human relations skills and the ability to work well with others and be a team player
Associate degree in legal or business related field
six months of experience working at Publix performing secretarial and/or clerical duties
paralegal background or certification preferred
knowledge of lease and title documents
knowledge of Real Estate department processes and procedures
knowledge of Lease Administration best practices
intermediate skill level in SAP, SharePoint, and BrassRing
advanced skill level in Compass
Employee stock ownership plan that contributes Publix stock to associates each year at no cost
An opportunity to purchase additional shares of our privately-held stock
401(k) retirement savings plan
Group health, dental and vision plans
Paid Time Off
Paid Parental Leave
Short- and long-term disability insurance
Tuition reimbursement
Free hot lunches (buffet-style) at facilities with a cafeteria