Internal After School Program Coordinator — Stipend Roles for Teachers (Education)

Internal - After School Program Coordinator Stipend Roles for Teachers
Purpose
Coordinate high-quality, safe, and culturally responsive after-school programming aligned to NMAs mission, RHINO values, and the One NMA vision. Programs include athletics (flag football, volleyball, basketball), Hmong cultural enrichment (qeej, paj ntaub, dance, performing arts, cooking), and academic enrichment (chess club, camping club, etc.)
Position Type & Stipend

Employee Type: Current NMA teacher (stipended, exempt from overtime for this assignment)

Term: School year, with role assignments by season/semester

Schedule Windows:

Sports: Tuesdays & Thursdays, approx. 2:305:30 PM (by season)

Hmong Enrichment: Wednesdays, approx. 2:305:30 PM (year-round blocks)

Academic Enrichment (Clubs): Wednesdays, approx. 2:305:30 PM (year-round blocks)

Stipend:

See NMA Stipend One Pager

Reports To: Assistant Principal and Principal/ED

Core Responsibilities (All Coordinators)

Program Planning & Calendar

Draft seasonal/semester plans with dates, locations, staffing, and student capacity; ensure alignment with Tue/Thu sports and Wed enrichment.

Student Recruitment & Enrollment

Coordinate flyers, ParentSquare posts, and homeroom announcements; manage sign-ups, waitlists, and consent forms.

Safety, Supervision & Compliance

Maintain rosters, attendance, and dismissal logs daily; enforce ratios; complete incident reports; ensure mandated-reporter and first-aid protocols.

Equity & Inclusion

Ensure accommodations for students with IEP/504/EL needs; proactively plan culturally sustaining activities (with Hmong programming embedded where applicable).

Daily Operations

Room setups, equipment checkout, snack counts, transportation coordination (buses/families), and end-of-day sweep/room reset.

Staff Management

Create staff schedules; onboard EAs/coaches/instructors; lead quick huddles; collect timesheets.

Family Communication

Send weekly updates (ParentSquare); communicate schedule changes; log contacts for behavior/injury/attendance concerns.

Budget & Purchasing

Track expenditures against approved budgets; submit purchase requests and receipts on time.

Role-Specific Addenda
A. Athletics Coordinator (Flag Football, Volleyball, Basketball)

Build practice/game schedules; confirm officials, transportation, and facility reservations.

Oversee equipment inventory; ensure safety gear and first-aid are available.

Coordinate tryouts (if used), eligibility checks, and grade/behavior monitoring.

Lead coach check-ins; align sidelines and bench expectations with NMA culture.

Submit game results, player highlights, and family updates weekly.

B. Hmong Cultural Enrichment Coordinator (Qeej, Paj Ntaub, Dance, Performing Arts, Cooking)

Curate Wednesday enrichment blocks; coordinate instructors/volunteers and room assignments.

Ensure cultural authenticity and alignment with community partners and NMA events (Hmong New Year, Hmong American Day).

Manage materials (instruments, fabric, costumes) and storage systems.

C. Academic Enrichment Coordinator (Clubs)

Align clubs to student interests and expectations.

Coordinate targeted support lists with teachers (students missing work, skill gaps).

Qualifications

Current NMA teacher in good standing; strong classroom management and family communication

Demonstrated commitment to equity, inclusion, and culturally sustaining practice

Experience coordinating student activities or teams (preferred)

Training & Onboarding

Required: Safety/mandated reporter refresher; dismissal procedures; incident report training; snack compliance; transportation coordination

Role-specific clinics (coaching standards; enrichment safety; academic supports)

Evaluation & Renewal

Mid-term check-in and end-of-term evaluation against KPIs and deliverables

Renewal contingent on student outcomes, safety compliance, communication quality, and budget stewardship