Records Specialist (Legal)

It's fun to work at a company where people truly believe in what they are doing!

Job Description:

JOB SUMMARY:

The role of the Records Specialist is to assist and support the physical and electronic records management operations under the guidance of the Regional Records and Information Governance Manager, which includes creating and maintaining files in accordance with Firm policies and records management processes. Duties include, but are not limited to: imaging documents and storing them within the firm's document management system, creating physical records in accordance with firm policy, and performing quality assurance checks to ensure others' electronic and physical records are created properly in accordance with firm policy.

RESPONSIBILITIES:

• Participate with other records and information staff in overseeing effective maintenance of records to include:
  • Indexing into Firm's management system
  • Prompt file retrieval
  • File creation
  • Search/locate electronic and physical files
  • Proper circulation of files with chain of custody
• Image documents and properly store them within the firm's document management system, assigning them the proper metadata
• Transfer, retrieve, and deliver requested files from off-site storage locations
• Troubleshooting to identify potential problems or to recommend better processes or methods to accomplish work in the specified timelines provided by the client.
• Assure adherence to corporate policies and strategies using the current records management systems
• Ensures compliance with business protocol, regulatory and best records management practices requirements
• Maintain ongoing communications with all departments regarding maintenance, creation, revising, reviewing, retrieval and archiving of records
• Generate record management reports including regular audits
• Assist with orientating and training others on the appropriate records management processes and procedures as required by the client
• Perform other related duties as needed

QUALIFICATIONS:

• High School Diploma or equivalent

• Possess a minimum of 1-year experience in a professional office environment

• Successful applicants for this position must be fully vaccinated against COVID-19 as a condition of employment by their start date

• Excellent communication (verbal and written) and organizational skills

• Detail oriented and exceptionally attentive to accuracy

• Ability to learn skills quickly

• Ability to manage multiple tasks and adapt to changing/competing demands
• Customer service and enthusiasm
• Self-Starter
• Ability to work well within a team environment
• Basic arithmetic skills
• Ability to effectively present routine information in one-on-one or small group situations
• Ability to lift up to 30 lbs on a consistent basis
• Ability to routinely stand, bend and stretch
• Successful candidates for this role must be vaccinated from COVID-19 as a condition of employment prior to the start date

If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!

It is Epiq's policy to comply with all applicable equal employment opportunity laws by making all employment decisions without unlawful regard or consideration of any individual's race, religion, ethnicity, color, sex, sexual orientation, gender identity or expressions, transgender status, sexual and other reproductive health decisions, marital status, age, national origin, genetic information, ancestry, citizenship, physical or mental disability, veteran or family status or any other basis protected by applicable national, federal, state, provincial or local law. Epiq's policy prohibits unlawful discrimination based on any of these impermissible bases, as well as any bases or grounds protected by applicable law in each jurisdiction. In addition Epiq will take affirmative action for minorities, women, covered veterans and individuals with disabilities. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. Epiq is pleased to provide such assistance and no applicant will be penalized as a result of such a request.  Pursuant to relevant law, where applicable, Epiq will consider for employment qualified applicants with arrest and conviction records.