Assistant to Regional Property Manager, Real Estate - Lakeland (Real Estate)
The purpose of this position is to provide premier assistance to the Regional Property Manager (RPM) or Senior Regional Property Manager (SRPM) for Publix's company controlled and managed real estate portfolio consisting of approximately 30 million square feet of retail space. The incumbent is responsible for providing administrative support to the RPM as he/she facilitates and coordinates the required maintenance items necessary for ensuring the property is always operational and maintained in a first-class manner. This position supports the Senior Regional Property Manager, the Regional Property Manager, and the Regional Property Specialist (RPS) in maintaining a safe, clean, and convenient shopping environment for over 3,300 tenants, 450 Publix store locations and all of their respective customers and invitees.
Responsibilities include:
Responsibilities include:
- daily coordination of real estate matters and exterior property duties for all Publix owned and controlled locations in support of the respective RPM, SRPM, or RPS (as applicable) for both routine and non-routine repairs, as well as for tracking capital improvements and remodels.
- acting as a liaison alongside the SRPM, RPM and RPS among Publix, landlords, tenants, and customers in resolving issues relating to the interpretation of and compliance with lease provisions (e.g., restrictive uses, reporting requirements, rent payment and account inquiries, continuous operations, insurance, and maintenance and repair items, etc.).
- performing an initial review of documents received from legal before sending to the incumbent's manager for final approval and ensuring that documents are properly executed by all parties.
- completing additional administrative tasks as assigned by various members of Real Estate management.
- reviewing documents received during the due diligence process associated with the acquisition of a shopping center and ensuring all documents and files are routed to the appropriate departments.
- High school diploma or equivalent or equivalent experience
- 2 years' experience in a customer service field or 3 years' experience in an administrative/office position
- Basic experience in Microsoft Office (Word, Excel, PowerPoint, Access)
- Availability to work weekends and extended hours as business needs require
- The ability and willingness to demonstrate eagerness, enthusiasm, optimism, and passion when working
- Flexibility and adaptability
- The ability to work effectively without close supervision or guidance
- Planning and organizational skills
- Time management skills
- Detail oriented
- Problem solving skills
- Customer focused
- Verbal and written communication skills
- Verbal reasoning to review and interpret legal documents
- Ability to deal with highly confidential information
- Associate's degree in Business or any other analytical discipline
- 4 years' experience in a customer service field or 6 years' experience in an administrative position
- Knowledge of construction and maintenance terminology
- Knowledge of financial and accounting terminology
- Knowledge of property management processes
- Intermediate skills in Microsoft Office (Word, Excel, PowerPoint)
- Experience with SAP, Compass, CMMS, ViewStar, Property Portal (Azure), Geoportal
- Employee stock ownership plan that contributes Publix stock to associates each year at no cost
- An opportunity to purchase additional shares of our privately-held stock
- 401(k) retirement savings plan
- Group health plan (with prescription benefits)
- Group dental plan
- Group vision plan
- Sick pay
- Paid Parental Leave
- Long-term disability insurance
- Company-paid life insurance (with accidental death & dismemberment benefits)
- Tuition reimbursement
- Vacation pay
- Free hot lunches (buffet-style) at facilities with a cafeteria
- Paycheck direct deposit
- Credit union
- Access to over 50 discount offers including discounts on computer, vehicle and wireless purchases
- 6 paid holidays (associates can exchange the following holidays with their manager's approval: New Year's Day, Memorial Day, Fourth of July, and Labor Day)
