Medical Records Assistant (Administrative)
Children's Clinics is seeking a full-time Medical Records Assistant.
As a member of the team, the Medical Records Assistant collects, coordinates, maintains and screens requests for release of patient medical record information as per Children's Clinics established policies & procedures. Maintains strict confidentiality of patient information while delivering exceptional customer service. Performs clerical work including sorting, assembling, and scanning documents utilizing an EMR/EHR system.
High school diploma or general education degree and a minimum of 1 year of related experience and or medical related training. Bilingual (English/Spanish) and RHIT or RHIA certification preferred. Experience with EMR/EHR (NextGen) a plus.
JOB TITLE: Medical Records Assistant
JOB CODE: Z0021
DEPARTMENT: Medical Records
REPORTS TO: Supervisor Medical Records
This position is responsible for maintaining confidentiality of records and ensuring they are complete, accurate, and adhere to Joint Commission, state, and federal standards. This position collects, coordinates, maintains and releases patient medical records as per facility policies and procedures.
Ensures the completeness and availability of all patient medical records as needed
Maintains medical records functions to include pulling, copying, filing, assembling, and retrieving patient records
Ensures releases of information are HIPAA compliant. Processes confidential releases of information and records the names in a confidential manner
Communicates with staff and providers
Performs other duties as required and assigned
KNOWLEDGE, SKILLS AND ABILITIES
Skill and familiarity with Practice Management Systems
Skill and knowledge of maintaining an EHR system; NextGen knowledge preferred
Ability to maintain confidentiality of patient data according to HIPAA regulations
Ability to assist clinical operations with all medical records processes
High school diploma or general education degree (GED) required
One year related experience and/or training required
Licenses and Certificates:
RHIT or RHIA certification preferred
AGE OF PATIENTS ATTENDED BY EMPLOYEE IN THIS POSITION
Check all that apply:
_X_ N/A ___ Neonatal (newborn) ___ Pediatric (birth-13) ___ Young Adult (14-21) ___ Adult (21-65)
Employees are required to maintain a current Department of Public Safety Level 1 Fingerprint Clearance Card. Proof of a current fingerprint clearance card must be received within 90 days of employment.
PHYSICAL DEMANDS AND WORK ENVIRONMENT
The physical demands and work environment described here are representative of that which an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle or feel and talk and hear. The employee is occasionally required to stand and walk. Specific vision abilities required by this job include close vision, distance vision, color vision and ability to adjust focus. While performing the duties of this job, the employee may potentially be exposed to infectious organisms during routine and emergency situations. The noise level in the work environment is usually moderate.
BLOODBORNE PATHOGEN CATEGORY: 3
Category 1: Performs tasks that involve exposure to blood, body fluids or tissue. Use of appropriate protective measures should be required.
Category 2: Performs tasks that involve no exposure to blood, body fluids or tissue but employment may require performing unplanned Category 1 tasks. The normal work routine involves no exposure to blood, body fluids or tissue but exposure or potential exposure may be required as a condition of employment. Appropriate protective measure should be readily available.
Category 3: Performs tasks that involve no exposure to blood, body fluids or tissue and Category 1 tasks are not a condition of employment. The normal work routine involves no exposure to blood, body fluid or tissues.
Children's Clinics reserves the right to make changes to this document at any time in accordance with business needs. This document is not intended to list all duties of the job. It is descriptive only of the chief duties and responsibilities.
In addition to competitive salary, we provide you and your family with a comprehensive benefits package including: