Administrative Assistant Part Time (Finance)

Deliverables/Principal Results Expected: This position will be Monday - Friday,  approximately 20-25 hours per week (4-5 hours per day.)

• Manage the front office of the facility
• Oversee the scheduling of all appointments.
• Oversee medical records filing, transcription, transfer of records and assist the facility in completing these responsibilities.
• Perform basic clerical duties including but not limited to- answering phones, mailing, administrative filing, copying, faxing and typing.
• Assemble client packets and keep them updated.
• Purchase office and client supplies.
• Assist with intake process and billing sheets.
• Correspond with referral sources.
• Responsible for check requests, census and updating intake and discharge logs.
• Attends staff meetings and takes minutes.
• Maintains office equipment including corresponding with vendors when maintenance is required.
• Handles the petty cash.
• Responsible for the appearance, cleanliness and organization of the office.
• Completes all reports.
• Maintains policy and procedure book.
• Other duties as deemed necessary.

Technical Competencies:  Helps to maintain strong clinical program.  Able to work together with staff.  Completes required trainings and mandatory training hours.  Handles all calls and messages in a positive, courteous and friendly manner that represents the company in a positive way.  Works with all staff in an efficient manner to complete the responsibilities.  A working knowledge of HIPAA, Licensing and CARF regulations.

EOE