Stevens Institute of Technology
Event Coordinator (Administrative)
Stevens Institute of Technology seeks an enthusiastic, detail-oriented, collaborative, and creative Events Coordinator to serve in the Office of University Events. This position requires working in-person and with a non-traditional work schedule: Tuesdays through Fridays, 2 p.m. to 10 p.m., and Saturdays, 9 a.m. to 5 p.m. the schedule is subject to change.
The Events Coordinator supports a wide range of campus events and provides guidance primarily to students but also to faculty and staff as they plan events and programs. The Event Coordinator oversees internal University, external, and community-based events, including all aspects of the planning, implementation, and administration of each event, which includes assisting with space reservations, coordinates events logistics onsite support, and manages event inventory. The position reports to the Director of University Events but may receive assignments under the supervision of the Associate Director of University Events.
Assist with the planning of assigned events, including scheduling, contracts, staffing, technology, equipment, logistics, and/or other related issues. Creates room layouts and event briefs as needed
Listens objectively and addresses problems willingly and constructively to discover practical solutions acceptable to all parties, respecting the diversity of our community in words and deeds
Assist with the annual planning and execution of the undergraduate and graduate Commencement Ceremonies and related events, other major campus events and traditions, including Orientation, New Student Convocation, Family Day, Career Fairs, Admitted Students Weekend, Innovation Expo, Awards Ceremonies, Alumni Weekend, and more.
Provide support primarily to students but also faculty, staff, and outside clients as they plan and implement all aspects of their events.
Review and confirm space reservations and setups through the University's CourseDog software.
Manage and maintain equipment used for events and room setups; maintain inventories of supplies and equipment.
Respond in a timely manner to all phone calls and electronic requests for event management and support.
Facilitates events on-site, ensuring that the events are cost-effective and in accordance with its objectives; maintains relationships and manages the resolution of issues that may arise.
Works effectively and communicates efficiently with all campus departments and personnel
Assists with the selection process of recruiting, training, and managing student staff hired to work in the department.
Coordinate across campus units to ensure campus event spaces are properly maintained.
Contribute to the overall success of the University and the Division of Student Affairs by performing all other duties as assigned.
Bachelor's degree or an equivalent combination of education/training and experience
2-3 years of events or event planning experience, higher education experience preferred
Communicate effectively and work collaboratively across units; strong customer service orientation.
Acute attention to detail and commitment to high standards of service excellence
Ability to manage multiple projects in a fast-paced environment
Excellent written, verbal, communication, and team-building skills required, as well as knowledge of Microsoft Office; CourseDog experience is preferred but not required
Innovative and analytic thinker with a focus on problem-solving who is flexible and a professional team player
General Submission Guidelines:
Please submit an online application to be considered a candidate for any job at Stevens. Please attach a cover letter and resume with each application. Other requirements for consideration may depend on the job.
Academic Submission Guidelines:
Teaching statement that includes a) teaching interests, b) teaching philosophy, and c) a plan on how to create an inclusive environment for students of all backgrounds in terms of classroom teaching, student advising, and graduate student mentoring
Contact info for at least 2-3 references (school-specific; please refer to job posting)
Still Have Questions?
If you have any questions regarding your application, please contact Jobs@Stevens.edu.
Stevens Institute of Technology is an Equal Opportunity Employer. Accordingly, Stevens adheres to an employment policy that prohibits discriminatory practices or harassment against candidates or employees based on legally impermissible factor(s) including, but not necessarily limited to, race, color, religion, creed, sex, national origin, nationality, citizenship status, age, ancestry, marital or domestic partnership or civil union status, familial status, affectional or sexual orientation, gender identity or expression, atypical cellular or blood trait, genetic information, pregnancy or pregnancy-related medical conditions, disability, or any protected military or veteran status.
Stevens is building a diverse faculty, staff, and student body and strongly encourages applications from people of all backgrounds. Stevens is a federal contractor under the Vietnam Era Veterans' Readjustment Assistance Act (VEVRAA) and the Rehabilitation Act of 1973, as well as other federal statutes.
NSF ADVANCE Institution Steven's values diversity and seeks candidates who will contribute to a welcoming and inclusive environment for students, faculty, and staff of all backgrounds. We are an NSF ADVANCE institution committed to equitable practices and policies and strongly encourage applications from women, racial and ethnic minority candidates, veterans, and individuals with disabilities.
Jeanne Clery Disclosure:
In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), the Department of Public Safety is required to publish an annual security report which includes statistics mandated by the Clery Act. Click here for a copy of this report.