1406 Epiq Global Business Transformation Solutions, LLC
Law Firm Records Specialist (Legal)
It's fun to work at a company where people truly believe in what they are doing!
Job Description:
Provide records creation, circulation, storage, tracking, transfer and retention services as defined or outlined in EPIQ's service agreement with client. This position can be based in either Boston, MA or Pittsburgh, PA but it is 100% onsite position. It is not a hybrid or remote role. Qualified candidates with law firm records experience are highly encouraged to apply.
Essential Job Responsibilities
Register new files and track the circulation of files to and from client staff in Records Management System (RMS) database
Prepare inactive files for offsite storage or digitization, performing file culling activities as requested
Perform regular inventory of files stored at client facilities, or offsite storage vendors
Assist client with retention and file transfer activities, obtaining relevant files, preparing file indexes, staging for review, and preparing for shipment
Assist client with clean-up activities, including triage, categorization, and appropriate storage or disposition of content
Prepare reports related to the activity of the Records Department
Ensure accurate tracking, monitoring and recording of all charges, overtime, logs and entries
Researching to identify customer information and addresses
Generation and mailing of customer notification letters
Tracking of customer notification status
Ensuring accurate storage of all customer communications
Distribution of disposition lists to Records staff
Qualifications & Requirements
High School Diploma or GED
1 year file, records, imaging/scanning experience
Familiarity with FileTrail, iManage Records Manager, Autonomy Records Manager (FileSurf), LegalKey, NetDocument, OpenTEXT DM or similar Records Management Systems
Strong verbal and written communication skills
Detail oriented and attention to detail and accuracy
Good organization skills with ability to manage multiple tasks
Ability to life or move 40 lbs. or greater
Ability to walk, bend, kneel, stand or sit for an extended period of time
The Compensation range for this role is 18.00 to 22.00 USD per hour and may be eligible for an annual bonus. Actual compensation within that range will be dependent upon the individual's location, skills, experience and qualifications. All Full-Time Epiq Employees are eligible for a comprehensive benefit package that includes medical, 401k and much more.
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If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us!
It is Epiq's policy to comply with all applicable equal employment opportunity laws by making all employment decisions without unlawful regard or consideration of any individual's race, religion, ethnicity, color, sex, sexual orientation, gender identity or expressions, transgender status, sexual and other reproductive health decisions, marital status, age, national origin, genetic information, ancestry, citizenship, physical or mental disability, veteran or family status or any other basis protected by applicable national, federal, state, provincial or local law. Epiq's policy prohibits unlawful discrimination based on any of these impermissible bases, as well as any bases or grounds protected by applicable law in each jurisdiction. In addition Epiq will take affirmative action for minorities, women, covered veterans and individuals with disabilities. If you need assistance or an accommodation during the application process because of a disability, it is available upon request. Epiq is pleased to provide such assistance and no applicant will be penalized as a result of such a request. Pursuant to relevant law, where applicable, Epiq will consider for employment qualified applicants with arrest and conviction records.