Maintenance Administrative Assistant (Maintenance)

Maintenance Administrative Assistant
Timberline Landscaping, Inc. is an award-winning company serving Colorado Springs and the surrounding areas, Creating your little bit of Heaven for over 40 years. We offer a full range of services- landscape design, construction, and maintenance.
The Administrative Assistant will perform various administrative duties and program support with the Maintenance Department.
Duties & responsibilities:
Provide administrative support to the Maintenance Department Processing of new contract and sales in Company Software Aid in collecting data related to job and crew performance Billing, scheduling, and processing of irrigation work Approve irrigation work labor Assist Maintenance BU Leader with closing out work tickets every month when needed Run monthly sales report for Maintenance and send out to staff Miscellaneous reporting (building reports in software) when requested by management or sales representatives Assist with snow billing and processing of contracts Assist irrigation manager when needed for scheduling of irrigation technicians and approving their time Data entry of contacts and properties for sales reps and managers Help with maintenance department communications for essential information and meetings Assist clients with their inquiries and getting them to correct salesperson if it does not pertain to irrigation Collect payment information including credit card information over phone or collecting checks and communicating to AR about payments Process backflow test reporting through the city and other metro districts and monitor expiration dates for certificates and permits and schedule employees for classes and get permits renewed Send out invoices for approval and assist management and sales reps with corrections if needed Keep digital files organized where they can be easily accessible to team members Provide backup for phone team during absences or vacations Create PRs for maintenance departmentOther functions as assigned
Physical Demand & Work Environment
Occasionally lift and/or move up to 25 pounds Office environment