General Clerk III (Trans.) (Engineering)
Akima Support Operations (ASO) provides logistics, facilities maintenance and operations, transportation and support services for mission-critical military installations and civilian agencies around the country. From the homes of U.S. Central Command and U.S. Special Operations Command to the highways of suburban Virginia, ASO experts and professionals work behind the scenes to ensure smooth and continuous operations. Our personnel enjoy competitive benefits packages and challenging roles in work environments committed to safety, diversity and opportunity for career growth. As an Alaska Native Corporation (ANC), 100% of our company's profits go back to our more than 14,000 Iñupiat shareholders that have resided near and above the Arctic Circle for more than 10,000 years. Our business helps support their way of life and contributes to the survival of a culture that has thrived in a challenging environment.
This position uses some subject-matter knowledge and judgment to complete assignments consisting of numerous steps that vary in nature and sequence. The General Clerk III Typical duties include assisting in a variety of administrative matters; maintaining a wide variety of financial or other records (stored both manually and electronically); verifying statistical reports for accuracy and completeness; compiling information and handling and adjusting complaints.
The General Clerk III may also direct lower-level clerks. Positions above level IV are excluded. Such positions (which may include supervisory responsibility over lower-level clerks) require workers to use a thorough knowledge of an office's work and routine to:
Choose among widely varying methods and procedures to process complex transactions; and
Select or devise steps necessary to complete assignments. Typical jobs covered by this exclusion include administrative assistants, clerical supervisors, and office managers.
MAJOR JOB ACTIVITIES:
Responsible for office operations. Provide customer service and assist employees with minor administrative problems. Responsible for assisting the Manager in scheduling required training and maintaining training records. Ensure all office supplies are requested and tracked.
Order, maintain control of and be responsible for maintenance of necessary quantities of transportation regulatory forms, DA forms, DD forms, Fort Carson forms, accountable forms and documents, nonstandard forms, placards and labels and supplies to support the transportation work requirements. Operate automated system (Microsoft Office 365) that records all pertinent information on Transportation and departmental personnel documentation transactions.
Create and respond to correspondence addressed to the Government and requests for data including, but not limited to form letters; messages; endorsements; requests for information from carriers and shippers.
Consolidate and maintain files and documentation IAW with AR 25-400-2. Maintain all office records and statistical data for monthly, quarterly, semi-annual, and annual reports and reviews.
Gather, bundle, and transport outgoing and incoming mail to and from Bldg. 330, and Bldg. 8000.
Functionally operate all automated desk top software applicable to the position and tasks. Researches and provides electronic statistical data bases for the Transportation Manager and Freight Supervisor.
Answer telephone calls; take messages and forward customers to appropriate sections for service. Assist with collection and verification of CBL's for validation and audits.
Provide physical customer service and information to requesting military, government, and civilian personnel. Utilize transportation subject matter knowledge and judgment while interacting with customers.
Maintains and keeps current the Syncada financial monthly report and submits transactions for approval.
Performs other duties as assigned.
High School graduate or equivalent. Knowledge of automated data systems and automated data system input required. Requires a thorough knowledge of an office's work and routine. Must be able to choose among widely varying methods and procedures to process complex transactions; select or devise steps necessary to complete assignments.
Two years administrative experience with some knowledge of military operations and schedules. Must have good oral and written communication skills as well as possess a good working knowledge of other office systems, tools and programs.
Must possess and continuously maintain a current State of Colorado Driver's License prior to starting or by 30 days after employment.
Must be US Citizen to be able to obtain and maintain a National Agency Check with Inquiries (NACI) to obtain a
CAC. Must receive a favorable background check and drug testing results.
MATERIAL & EQUIPMENT DIRECTLY USED:
Computer equipment, various software programs
WORKING ENVIRONMENT/PHYSICAL ACTIVITIES:
Work is generally conducted in an office environment. However, duties may involve the conduct of work in through the warehouse, prolonged sitting. Employee use of Personal Protective Equipment (PPE) is required in certain areas. Such PPE includes but is not limited to head, foot, hand, torso, respiratory, vision and hearing protective devices. Must comply with OSHA, EPA, Fire Regulations and published Company work rules.
FREEDOM TO ACT:
Reports to the Transportation Manager and functions somewhat independently under his/her direction.
The duties and responsibilities listed in this job description generally cover the nature and level of work being performed by individuals assigned to this position. This is not intended to be a complete list of all duties, responsibilities, and skills required. Subject to the terms of an applicable collective bargaining agreement, the company management reserves the right to modify, add, or remove duties and to assign other duties as may be necessary. We wish to thank all applicants for their interest and effort in applying for the position; however, only candidates selected for interviews will be contacted.PAY RATE:
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