Assigned Responsibilities*: This position is to provide administrative support to various project teams and reports directly to the Sr. Office Manager in the Building Division. • Review and track receipt of subcontractor insurance certifications to ensure compliance with contract requirements. • Coordinate and manage subcontractor payments including but not limited to creating vouchers, obtaining lien waivers including 2nd tiers, confirming compliance items (CUF, CP, EEO), current COI, etc., are completed prior to check release. • Enter subcontractor payments in tracking software, as required by Owners, such as B2G Now. • Assist in obtaining DBE Commercially Useful Function documentation throughout project. • Maintain electronic filing of documents per department standards. • Assist when needed with compliance, onboarding and other department processes. • Support Project Teams with Project various activities as needed; Including but not limited to; collecting, organizing, and reproducing Subcontractor warranties, O&M Manuals, etc. • Prepare and send Subcontracts and Supplier Agreements via Site Specs software. • Submit Department Timecard(s) • Collect, submit and review certified payrolls as required by Owner. • Coordinate vendor activities and payments for Division • Sort, distribute and process daily mail for the Division accordingly • General office support such as data entry, filing, etc. • Other duties as assigned
*Assigned responsibilities may include any or all of the above