Compliance and Operations Specialist (E5994) (Legal)

Job Summary
IEEE is the world's largest technical professional organization dedicated to advancing technology for the benefit of humanity. IEEE and its members inspire a global community through its highly cited publications, conferences, technology standards, and professional and educational activities. IEEE is a world-class organization that provides an exceptional career experience with an inclusive and collaborative culture.

The incumbent in this position supports geographic unit compliance and related governance policies, procedures, and best practices. This position has responsibility for providing administrative support to the MGA Operations Manual Compliance Committee and MGA Geographic Unit Activities staff on geographic unit compliance related matters and resolution of compliance/complaints assigned to MGA as part of the IEEE process.

IEEE's compliance processes are complex, detail-oriented, and confidential in nature. As a member of MGA's compliance team, they will serve as a valued participant by identifying and recommending ways to innovate and strengthen MGA's compliance related processes.

This position is highly collaborative working with both volunteer leads and staff partners to coordinate MGA's compliance resolution process accordingly. The incumbent will serve as a subject matter expert on all aspects of MGA and IEEE compliance related processes, including best practices surrounding compliance resolution, and applicable IEEE/MGA policies and procedures.

This position reports to the Senior Director, Member and Geographic Activities, functions as an individual contributor and collaborates with other MGA and IEEE staff that develop, implement, and evaluates compliance related programming and policies


Key Responsibilities

• Manages MGA content on the IEEE ethics online platform, monitoring case status and providing timely case follow-ups as needed, responsible for updating and maintenance of the MGA ethics case tracker.
• Gathers and prepares relevant case data and prepares initial summary reports as requested.
• Extracts data from various IEEE systems and partners with key IEEE staff to obtain information needed for cases.
• Subject matter expert on the MGA and IEEE structures, governance processes, document hierarchy, ethics and compliance policies and related procedures.
• Provides administrative support to the MGA Operations Manual Compliance Committee, prepares all agendas related to committee meetings.
• Schedules and supports case-related calls with committee members, relevant case participants and internal compliance staff as needed, prepares all related agendas for the calls.
• Identifies and recommends compliance process improvements and monitors the IEEE compliance process for relevant updates.
• Supports the individual vetting process for MGA and maintains up to date information on OFAC, and IEEE legal registrations.
• Flexibility to occasionally support the business outside of standard working hours. Occasional travel may be necessary to support related meetings.
• Perform other related duties and ad hoc projects as required in support of MGA's goals.

Travel Information

• 5% There may be a possibility of up to 5% travel

Education

• Bachelor's degree or equivalent experience Req

Work Experience

• 2-4 years Relevant experience in governance, law, ethics, and compliance in an international company, not-for-profit organization, or government unit preferred Req

Skills and Requirements

• Demonstrated proficiency in project management
• Great attention to detail, thorough and accurate work and deliverables
• Excellent verbal and written communication skills and the ability to effectively communicate across teams
• Strong interpersonal skills.
• Experience prioritizing effectively and working cross-functionally in a global organization
• Demonstrated ability to work in a fast-paced environment with a strong focus on collaboration
• Strong computer skills (Microsoft products--Word, Excel, Access, Google applications, etc.)
• Ability to handle sensitive content and documentation and maintain confidentiality communications and work products.

Other Requirements:
As defined in IEEE Policies, individuals currently serving on an IEEE board or committee are not eligible to apply.

PLEASE NOTE: This position is not budgeted for employer-sponsored immigration support, this includes all persons in F (both CPT and OPT), J, H, L, or O status.

For information on work demands and conditions required for this position, please consult the reference document, ADA Requirements. This position is classified under Category I - Office Positions.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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Disclaimer: This job description is proprietary to IEEE. It outlines the general nature and key features performed by various positions that share the same job classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties and qualifications required of all employees assigned to the job. Nothing in this job description restricts management's right to assign or re-assign duties to this job at any time due to reasonable accommodations or other business reasons.